SmartBluePrints: PMO


A lot of Project Management Offices (PMO's) have been rolled out in the last 15 or 20 years. Many of these roll-out efforts could be characterized as not knowing where to start, and certainly lacking a tool-box or set of blue prints. This may be why many PMO's are not viewed as extremely successful.

Here is where SmartBluePrints: PMO© comes in. It can be your foundation to roll-out that new PMO or perhaps to re-tool the one that is already running.

All SmartBluePrints leverage decades of Blue Globe Management Consulting experience and smart, malleable no-code components built on Smartsheet technology, which won't require a large Information Technology shop to support.

Hover over any of the Dialogue Hotspots, below to learn more about this product.

Marker 1

- Leverage Smartsheet’s Control Center to automatically map and roll-up Project Types to the right portfolio, and automatically roll-up Key Portfolio Metrics

- Drill down to individual problem projects or projects of interest from the Portfolio Dashboard 

- For the Agile IT Portfolio, review the status of Current Sprints that are being tracked in Jira, using Smartsheet’s Jira Connector

Marker 2

Involve your Key Stakeholders in Project Proposal Reviews:

- Move Projects to the right “lane,” from initial Project Proposal to submission of the Project for Approval

- Take advantage of Smartsheet Automation for PMO Review and Approval

Marker 3

- Leverage standard Project Status Report “1-Pagers” from the minute the PMO has leveraged Smartsheet’s Control Center to approve a project.

-Project Manager Status updates are completely as simply as responding to an emailed Web-form on your mobile device.

- Drill-down to the Project Schedule for a Project to get a closer look at project activity or drill-down and inspect Issues and Risks

- Use the Project Status Report as a Project Portal to access Key Deliverables and Project Life Cycle documents that are included as links on the “1-pager”

Marker 4

- Get an early sense of Organizational Change Management areas to focus on for each project with a standardized Stakeholder Analysis

- If the Stakeholder Analysis uncovers the need for further Change Management activity, drill deeper with specific impact analyses that drive a comprehensive Change Management Plan

Marker 5

- As a Resource Manager, you can Approve and Reject Resource Requests on individual projects

- Use SmartBluePrints: PMO templates to build a powerful Resource Group Sheet and Resource Activity Sheet to manage and adapt to Resource actual and forecasted activity, and use your Resource Dashboard to review activity at a glance 

- Allow your resources to leverage Smartsheet’s DynamicView to update actual work and forecasts for all current and planned assignments

To find out more about how SmartBluePrints can get your PMO up and humming quickly: Contact us about seeing a demo of the Product today.